The best WhenIsGood alternatives
At a glance
The best WhenIsGood alternative for most people is zcal. Your group votes in a free poll, and when you pick the time, everyone gets the calendar invite. When2meet is the pick for the same kind of grid with no setup, and Rallly for a simple open-source poll.
WhenIsGood does one job well. It hands your group a grid to mark when they're free, with no account and no ads. Then it stops. You still book the meeting, send the invites, and find another tool for 1-on-1 bookings. The apps below pick up where WhenIsGood leaves off. For each one, you'll see what it does well, what your voters see, what it costs, its pros and cons, and when it beats WhenIsGood.
Table of contents
Best WhenIsGood alternative for each need
| If you need | Best choice | Why |
|---|---|---|
| A free poll that books the meeting for you | zcal | Unlimited polls, and the invite goes out when you pick the time |
| The same kind of grid, with no setup | When2meet | Free and quick, with a color grid of the group's free times |
| A simple open-source poll | Rallly | Yes, If need be and No answers, with no account to vote |
| A poll that most people already know | Doodle | A familiar voting page, if you accept ads |
| Polls next to a booking page you already use | Calendly | Meeting polls on its free plan |
| Polls and booking links for people who live in their calendars | SavvyCal | Guests can overlay their own calendar on your booking links |
WhenIsGood alternatives compared
| App | Free plan | Voters need an account | Ads on the free plan | Paid plans from |
|---|---|---|---|---|
| zcal | Unlimited polls | No | No | $7 |
| When2meet | Free, with donations | No | Yes | No paid plan |
| Rallly | 3 open polls | No | No | $6 |
| Doodle | 1 group poll | No | Yes | $11 |
| Calendly | Meeting polls, 1 event type | No | No | $10 |
| SavvyCal | Meeting polls | No | No | $10 |
| WhenIsGood | Free | No | No | No paid plan |
Paid prices are per user per month.
WhenIsGood: features and limits
WhenIsGood is a free, no-frills way to find a time that suits a group. You paint the times that work for you on a grid, and WhenIsGood hands you a link to send around. Each person paints the times they're free and adds a name and a comment. Then you open your results page with your results code and see when everyone can make it.
Its strengths are real. It's free, it shows no ads, and nobody needs an account or a password. It can even shift the times to each person's time zone.
The trouble starts once the votes are in:
- No booking step. WhenIsGood shows you the best time, but you still make the calendar event and send the invite yourself.
- Times by hand. You paint your free times on the grid yourself.
- Only polls. There are no booking links for 1-on-1 meetings, no group events and no video links.
The 6 best WhenIsGood alternatives
1. zcal
zcal is a free scheduling app for meeting polls and booking pages. You suggest a few times and share the link, and voters mark the ones that work. Once you pick the final time, zcal puts the meeting on your calendar and sends the invite to everyone who voted.
Two things set it apart from WhenIsGood. First, each poll reflects your brand: add a cover photo and a welcome video, and voters know who is asking before they vote. Second, the poll doesn't stop at the results. zcal books the meeting, syncs with your Google, Outlook and Apple calendars, and gives you booking links and group events on the same free plan.
What your voters see: the friendliest poll page on this list: your cover photo and the meeting details first, then the times. They can drag across several times at once, add their name and email, and they're done. You get every vote in one table.
Key features
- Unlimited meeting polls. Run as many polls as you need, with no ads.
- The invite goes out for you. Pick the final time, and zcal sends the calendar invite to every voter.
- Voting deadline and private votes. Close the poll on a date, and hide each person's votes from the others if you want.
- Calendar sync. Connect as many Google, Outlook and Apple calendars as you need.
- Booking links and group events. Use the same account for 1-on-1 booking links and for events where several people book one time slot.
Pricing
The free plan includes unlimited polls and booking links. Pro is $7 per user per month and adds round robin, a team page, SMS reminders and your own branding.
Pros
- Unlimited polls with no ads, on the free plan.
- The calendar invite goes out when you pick the time.
- Polls and booking links in one app.
Cons
- Voters type an email as well as a name.
- Round robin and SMS reminders need Pro.
When to choose zcal over WhenIsGood
Pick zcal when the poll should end with a real meeting on everyone's calendar, or when you also want booking links for 1-on-1 meetings. WhenIsGood is still fine for a quick head count when nobody needs an invite.
2. When2meet
When2meet is WhenIsGood's closest cousin: a free grid where each person drags across the times they're free. There's no account to make. People type a name and, if they like, a password for that one event.
What it adds is a group view right on the event page. Everyone's free times stack up in one color grid, and the darker the green, the more people can make it. The catch is a third-party ad under the grid on every event page. New to it? Our guide shows how to use When2meet, step by step.
What your voters see: a page that shows its age: a "Sign In" box for a name and an optional password, then their own grid to paint, with the group's grid right beside it.
Key features
- Drag to mark times. Drag across the grid to mark when you are free.
- Group heat map. See at a glance when the most people are free, and hover over a time to see who.
- Specific dates or days of the week. Survey exact dates, or days such as "Mondays".
- Time zone menu. Each person can pick their time zone.
Pricing
When2meet is free and asks for donations. It has no paid plan.
Pros
- Free, with no account for anyone.
- Very quick to set up.
Cons
- A third-party ad on each event page.
- No calendar invites and no way to connect a calendar.
- No booking links or video links.
When to choose When2meet over WhenIsGood
Go with When2meet if you love that color grid and can live with an ad. If you want the poll to book the meeting too, zcal does that. Our full When2meet alternative comparison has the details.
3. Rallly
Rallly is an open-source meeting poll app. You suggest times, and voters answer "Yes", "If need be" or "No" to each one, no account needed. The results grid lays out every voter and every answer.
Next to WhenIsGood, Rallly feels more modern, and voters get a middle answer: "If need be". The free plan has limits, though. You can keep 3 polls open at a time, and each poll is kept for 30 days.
What your voters see: a clean, modern poll: the poll name and the organizer at the top, then a grid of times where they choose "Yes", "If need be" or "No".
Key features
- Three answers. "Yes", "If need be" and "No" for each time.
- No account to vote. Voters type their name and vote.
- Time zones. The grid shows the times in each person's time zone.
- Open source. Developers can host Rallly themselves.
Pricing
The free plan allows 3 open polls, and it keeps each poll for 30 days. Pro is $6 per user per month and adds unlimited open polls, polls kept forever, email invites, your own branding and an API.
Pros
- Clean, simple voting page.
- Voters can say "If need be".
Cons
- Only 3 open polls on the free plan.
- Free polls are kept for only 30 days.
- No booking links for 1-on-1 meetings.
When to choose Rallly over WhenIsGood
Rallly is a good pick if you run only a few polls at a time and like the "If need be" answer. If you want unlimited polls and booking links without paying, zcal covers both.
4. Doodle
Doodle is the name most people think of for group polls. You suggest times and everyone votes: one click for "Yes", two for "If need be". Beyond polls, Doodle also has booking pages, 1:1 links and sign-up sheets.
It does a lot more than WhenIsGood, but the free plan keeps it on a short leash: 1 group poll at a time, a limited number of time slots, and ads for you and everyone who votes.
What your voters see: a busy page: a "Powered by Doodle" bar that invites them to make their own poll, a "Start voting" box and, on the free plan, ad spaces above and below the poll. From there, they click once for "Yes" or twice for "If need be", then type their name and email.
Key features
- Group polls with "If need be". Voters click once for "Yes" and twice for "If need be".
- Booking pages and 1:1 links. Share your open times for single meetings.
- Sign-up sheets. Let people claim open slots.
- Calendar sync and video links. Connect your calendars, and add Zoom, Google Meet, Teams or Webex links.
Pricing
The free plan allows 1 group poll, 1 booking page and 1 one-to-one link, with ads. Pro is $11 per user per month. It removes the ads and adds unlimited polls, deadlines, reminders and invites sent from Doodle.
Pros
- Many people already know how to vote in a Doodle poll.
- Pro sends the invite when you pick the time.
Cons
- Ads on the free plan, for you and your voters.
- Only 1 group poll at a time on the free plan.
When to choose Doodle over WhenIsGood
Doodle makes sense if your voters already know it and you're happy to pay for Pro. For free polls with no ads, zcal is the better fit. Our full Doodle alternative comparison goes deeper.
5. Calendly
Calendly is the best-known booking page app, and its free plan quietly includes meeting polls. If you already share a Calendly link, you can run a poll from the same account, with nothing new to sign up for.
Unlike WhenIsGood, Calendly connects to your calendar and books the meeting for you. The free plan is narrow, though: 1 event type, 1 connected calendar and no reminders.
What your voters see: a clean, familiar Calendly page with the meeting details and the times to choose.
Key features
- Meeting polls and one-off meetings on the free plan.
- Booking pages that check your calendar for conflicts.
- Video links for Zoom, Google Meet and Microsoft Teams.
Pricing
The free plan allows 1 event type and 1 connected calendar. Standard is $10 per seat per month and adds unlimited event types, reminders and payments. Teams is $16 per seat per month and adds round robin.
Pros
- Polls and booking pages in one well-known app.
- Video links on the free plan.
Cons
- Only 1 event type and 1 calendar on the free plan.
- No reminders on the free plan.
When to choose Calendly over WhenIsGood
Calendly is the easy choice if your team already pays for it. If you want free polls and unlimited booking links, see how it stacks up against zcal in our Calendly alternatives list.
6. SavvyCal
SavvyCal is a scheduling app designed around the person booking. Its signature feature: guests can overlay their own calendar on your booking links. Meeting polls are free, but booking links need a paid plan.
Unlike WhenIsGood, SavvyCal connects to your calendar, and its booking links show each guest their own conflicts. It's built for people who schedule with other busy professionals.
What your guests see: a smart page for guests who live in their calendar: on a booking link, a week view of your times, with an "Overlay my calendar" switch.
Key features
- Meeting polls that you can run for free.
- Calendar overlay. Guests can see their own calendar on your booking links.
- Team links. Round robin, collective and group links on the paid plans.
Pricing
Meeting polls are free. Booking links need Basic, at $10 per user per month, or Premium, at $17.
Pros
- Guests can overlay their own calendar on your booking links.
- Meeting polls are free.
Cons
- Booking links need a paid plan.
- Payments and removing the branding need Premium.
When to choose SavvyCal over WhenIsGood
SavvyCal fits if the people you meet live in their calendars and you don't mind paying for booking links. For free polls and free booking links, zcal gives you both.
Which WhenIsGood alternative is right for you?
For a free poll that books the meeting, choose zcal. You get unlimited polls with no ads, a page that reflects your brand, and a calendar invite that goes out to everyone the moment you pick the time.
For the same kind of grid, use When2meet. It's free and fast, as long as you don't mind the ad.
For a simple open-source poll, use Rallly. The free plan works well if you only run a few polls at a time.
If your group already lives in Doodle, Calendly or SavvyCal, their polls do the job inside those apps, though each free plan has its limits.
Frequently asked questions
What is the best WhenIsGood alternative?
For most people, zcal. It keeps what people like about WhenIsGood: it's free, and voters don't need an account. Then it goes further. It connects to your calendar, sends the calendar invite when you pick the time, and adds booking links and group events on the same free plan.
Is WhenIsGood free?
Yes. Everything on WhenIsGood is free, and there are no ads. You can use it without an account, or log in with a code that it emails you.
Do I need an account for WhenIsGood?
No. You make an event, share its link, and check the results with a results code. An account is optional, but it keeps your events in one place.
What is the difference between WhenIsGood and When2meet?
Both are free grids where people mark when they're free, and neither needs an account. The differences are small. When2meet shows everyone's free times in one color grid, with a third-party ad on each event page. WhenIsGood has no ads and keeps the results on a separate page that you open with a results code.
Is there a WhenIsGood alternative that sends calendar invites?
Yes. In a zcal poll, you pick the final time and zcal does the rest: it adds the meeting to your calendar and sends the calendar invite to everyone who voted. Doodle Pro can also send the invite.
Does WhenIsGood work across time zones?
Yes, if you turn on time zones when you make the event. Each person then sees the times in their own time zone.
Want free group polls that send the invite for you?
Try zcal free